Accounts Payable Clerk
Job Description
The position of Accounts Payable Clerk will be responsible for accounts payable, credit applications and card preparation for all Locations sites across the Niagara Region. The position of Accounts Payable clerk reports directly to the Controller.
Duties/Responsibilities/Procedures:
Accounts Payable
- Log copies of all refinery invoices, refinery EFT’s, and customer payment EFT’s.
- Log onto Scotiabank remittances website and check for any new EFT’s, print a copy
- Receiving invoices and sending them for approval
- Once invoices have been approved, code, total, batch, enter, verify and reconcile the accounts payable transactions
- Process invoices in Sage
- Enter forecasted temperatures from theweathernetwork.com into software program
- Record all station and terminal deliveries using Bill of Lading and delivery slips provided by drivers
- Balance product in terminal daily
- Match all refinery invoices once received, to Bill of Lading, check to ensure pricing is correct
- Reconciles processed work by verifying entries and comparing system reports to balances
- Charges expenses to accounts by analyzing invoice/expense reports, recording entries
- Pays vendor by scheduling and preparing checks; resolving purchase order, contract, invoice or payment discrepancies and documentation
- Maintains accounting ledgers by verifying and posting account transactions
- Record ATM loads on spreadsheets and match load slips to cheque stubs
- Perform related clerical duties such as word processing, maintaining filing and records systems, faxing   and photocopying
- Ensure that all driver paperwork is completed correctly and notify CEO/GM if it is not
- Provides back up assistance for Accounts Receivable / Receptionist position, as required
Inventory
- Enter store inventory such as cigarette sales, oil & auto products, stock, expired stock into appropriate spreadsheets for tracking
- Record propane deliveries and pickups
Reception
- Answering all incoming calls and directing them accordingly
- Greeting all guests and customers walking through the door
- Checking e-mail, responding to any e-mails that require a response or forwarding as necessary
- Sorting mail and distributing appropriately
Administrative
- Manually entering KESM chits when the system is down
- Filing  Commercial Fleet program signature forms
- Invoice customers for their monthly utility consumption
- Printing and mailing rent invoices monthly
- Print Tape from Veeder Root with day end totals
- Other duties as assigned
Job Specifications:
- Completion of post-secondary diploma with a focus in Accounting or Business
- A minimum of six months to one-year related work experience in an office environment, however two years related work experience is preferred
- An employee in this position must be knowledgeable with regard to:
- Accounting / bookkeeping
- Customer service
- MS Office, including Excel
- Sage 50 software
Personal Skills/Attributes Required for the Position:
- professional attitude and presentation, positive, pleasant, co-operative attitude and behaviour
- ability to work well under pressure, good decision-making skills
- excellent organizational skills with an ability to multi-task
- good communication skills, both written and verbal
- detail oriented, with an ability to meet deadlines
- ability to work in a fast-paced environment
- understanding of confidentiality
- an ability to lift 50 lbs
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Employment Professionals Canada is a great way to get a starting job and get the experience you need as a newbie to work. You get as much help as you need and they’re always willing to answer any questions that people have. They’re a great place to go to and work with.
I was working at a company for close to 26 years in Alberta when I moved to another branch in Sarnia. I was put at the bottom of a union list. I would get the table scraps of what the guys didn t want. It was four hours here, four hours there. That didn t work for me because I was hungry to make money. EPC was like a lottery cheque for me when I needed to find work. They helped me out when I needed some things to go on and she kept me going. For EPC, I am there for them. It was a blessing in disguise. I can t thank the staff enough. The people I work with today are fantastic.
We ve had great experiences with all the people we ve had work here who have come to us from Employment Professionals Canada. Some of these people have gone on to become permanent full-time employees. We always look for employees that are consistent, show up on time, who are eager and willing to do what s asked of them and we always find that with EPC. I would absolutely recommend their service to anyone who needs it.
Anyone in business can attest to the fact that recruiting can be time-consuming and challenging at best! EPC has made the process so much easier for us many times over the years. They ve been and continue to be a reliable resource for us. We appreciate their professionalism and the valued employees that they have brought to us. I would confidently recommend their services to any business. Thanks, EPC!
I’ve been happily employed with EPC for the last 2+ years. It has been nothing but positive! Great management and staff. I’ve had an exceedingly positive experience since employment.