Payroll & Office Administration Coordinator
Job Description
A growing marine service company with a strong reputation for quality, reliability, and attention to detail. As their business continues to grow, they are looking for an experienced Payroll & Office Administration Coordinator to support the administrative and financial functions that keep our team and business running smoothly.
This role works closely with management, employees, customers, suppliers, and external service providers to ensure payroll, financial administration, records, compliance, and office functions are handled accurately and on time.
The Opportunity
The Payroll & Office Administration Coordinator will coordinate day-to-day payroll, financial, and administrative functions that support the business.
This role is ideal for someone who is organized, detail-oriented, proactive, and dependable. Responsibilities include payroll, accounts payable and receivable, invoices and payments, financial documentation, vendor coordination, and employee administration.
You’ll also work with external accounting, IT, insurance, and other service providers. This is a varied role that requires strong organization, confidentiality, attention to detail, and the ability to manage priorities and follow through.
They are looking for someone who takes initiative, works well independently, and helps keep things organized and moving forward.
Key Responsibilities
Financial Coordination
- Responsible for accounts payable and accounts receivable
- Review and process payroll, remittance and data submission
- Provide customer service and communication related to accounts payable and receivable
- Submit and monitor invoices, payments, and financial reporting
- Prepare and organize financial documentation for external accountants
- Prepare documentation for year end submissions to accountants
- Follow up on outstanding invoices and assist with general financial administration
Operations & Administration
- Coordinate day-to-day office operations and general administrative functions
- Manage relationships with vendors, including utilities, telecommunications, service providers, and parts suppliers
- Order approved office supplies and coordinate internal requests
- Support internal communication, documentation, and administrative processes
- Maintain organized business records and documentation
Systems & Technology Support
- Act as the primary internal contact for the external IT service provider
- Maintain organized digital filing systems, including SharePoint and OneDrive
- Help ensure business information and documents are easy to access and properly maintained
Compliance & Business Coordination
- Assist with insurance documentation, renewals, and related administrative requirements
- Support compliance tracking, including WSIB and employee training
- Coordinate documentation and records required for various business needs
- Help ensure important deadlines, renewals, and requirements are tracked and followed up on
Team Culture & Engagement
- Organize team lunches, staff events, and other occasional activities
- Track birthdays, milestones, and employee recognition moments
- Help create a positive, organized, and supportive workplace
- Contribute to a team environment where people feel valued and connected
Qualifications
What They Are Looking For
- 3+ years of experience in payroll, bookkeeping, accounting administration, or a similar role
- Payroll/accounting designation or formal training
- Hands-on experience processing payroll and coordinating payroll remittances
- Experience with full-cycle payroll
- Strong understanding of accounts payable and accounts receivable
- Experience with WSIB, HST/GST, source deductions, and other payroll or government remittances
- Experience coordinating employee benefits and corporate insurance
- Experience with accounting software such as Sage, QuickBooks, or similar
- Strong attention to detail and accuracy, particularly with payroll and financial records
- Excellent organizational and time-management skills, with the ability to manage multiple deadlines
- Strong written and verbal communication skills
- Excellent follow-through and the ability to independently identify and address outstanding items
- Proficiency with Microsoft Excel, Microsoft 365, email, and cloud-based systems
- Ability to handle confidential employee and financial information with discretion
- Comfortable working with external accountants, IT providers, insurance providers, and other business partners
Shifts: Weekdays, 8am to 4pm
Wage: $30 to $34/hr, based on experience. Annual bonus for the end of 2027.
Benefits: full benefits after 90 days
Please let us know of any accommodations required in preparation of your interview as per the Accessibility for Ontarians with Disabilities Act. Employment Professionals Canada is an equal opportunity employer.
About Welland, ON
Related Jobs
What People Are Saying About EPC
Employment Professionals Canada is an exceptional agency that truly understands the needs of both job seekers and employers. Their dedication to finding the perfect match is evident in the personalized approach they take with each client. The team’s professionalism and expertise shine through, making the job search process smooth and efficient. I highly recommend Employment Professionals Canada to anyone seeking employment or looking to hire qualified candidates. They have proven themselves as reliable partners, and I am grateful for their support in my career journey.
In February 2017, I was contacted by EPC for an admin position with a company in Niagara Falls. I accepted the position and was employed there for three months. Unfortunately, the job was not a fit for me and I decided to end the placement. EPC was very understanding about my decision and acted in my best interests always when dealing with the company.
In December 2017, I reached out to EPC for her assistance. A Niagara Falls company had offered me a permanent position, but decided that instead of hiring me directly, they would prefer to go through an agency.
Without hesitation, I recommended EPC to them. They agreed, and the company s HR department was in contact with staff to make arrangements for EPC to handle my contract. All the staff are truly employment professionals and I would highly recommend them.
We are happy to recommend Employment Professionals Canada for the high-quality service. In addition to the quality of their service, EPC ensures their clients receive 24-hour service, their prices are also competitive and better than the other companies doing business in the same field. We have been using the services of EPC for the last 15 years and have never faced serious issues. We strongly recommend EPC for all your recruitment requirements.
I’ve been happily employed with EPC for the last 2+ years. It has been nothing but positive! Great management and staff. I’ve had an exceedingly positive experience since employment.
Employment Professionals Canada has been a wonderful partner to help fill our employment needs. They have taken their time to understand our company s culture and needs, and that is evident in the quality of people they recommend to us. Every request is handled in a timely manner. The team at EPC is wonderful, friendly and knowledgeable. I would highly recommend them to anyone who requires their service.